Notice is hereby given that the Annual General Meeting (for the year ended 31 December 2018) of Marist Water Polo Club Inc. will be held on
- Sunday 17th March 2019
- At SACRED HEART COLLEGE, 250 WEST TAMAKI ROAD, GLENDOWIE
- COMMENCING AT 11am
Please meet outside the main office at 11am
Agenda
- Roll-call
- Apologies
- Obituaries
- Confirmation of Minutes of previous Annual General Meeting
- Matters Arising
- Adoption of the Annual Report including Presidents Report
- Adoption of the audited Financial Statements and Balance Sheet
- Election of Officers of the Club
- Installation of the Executive Committee
- General Business
With regard to points 8 and 9 on the agenda, please note the following process outlined in our Club constitution
- “A candidate for Committee or for office in the Club must be proposed by one Club member and seconded by another. If the candidate is not present at the meeting, then the person proposing that candidate must produce satisfactory evidence to the Chairman of the General Meeting that such candidate is willing to accept the office.”
- If any other member wishes to nominate themselves or, with their consent, another member, for election they may do so.
Nominations must be received by 5pm 15th March 2019. The nominations may include a short (no more than 200 word) description of the candidate and their reasons for seeking election. Nominations must be sent to the Club Secretary either by post (46 Dexter Avenue, Mt Eden, Auckland 1024) or scanned and emailed to Chris Jarvis
Committee Roles:
- President
- Vice President
- Secretary
- Treasurer
- Club Captain
- Committee member
Please also note that there are some rules around who can be elected on the committee – see section 9. Election of Officers in the Club’s constitution. i.e.
- 9.1 No member whose subscription is in arrears or who is not a financial member may be elected to the Committee or to any office in the Club.
- 9.2 A candidate for Committee or for office in the Club must be proposed by one Club member and seconded by another. If the candidate is not present at the meeting, then the person proposing that candidate must produce satisfactory evidence to the Chairman of the General Meeting that such candidate is willing to accept the office.
- 9.3 Where the number of candidates is greater than the number of offices to be filled, a secret ballot shall be held. Scrutineers for the conduct of the ballot shall be appointed by the Chairman.